> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://helpcenter.shiplink.se/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Commercial invoice / Proforma invoice


# Commercial invoice & Proforma invoice
When transporting goods to or from a country outside the EU, or when goods pass through a country outside the EU (so-called transit), supporting documentation is required. This can either be a **Commercial Invoice** or a **Proforma Invoice**. The type of document required depends on whether the shipment involves payment or not.

**Which supporting document should be attached?**
* **Commercial Invoice** – used when the shipment contains goods that have been sold and for which payment has been received.
* **Proforma Invoice** – used when the shipment contains goods that are not subject to payment, such as gifts or product samples.

|| ☝️ Note: All goods in the shipment must be assigned a value in the invoice documentation. It is not permitted to declare an item with a value of 0.

**Download PDF templates here:**
[Commercial invoice as a PDF](https://app.shiplink.se/shiplink-commercial-invoice.pdf)
[Proforma as a PDF](https://app.shiplink.se/shiplink-proforma.pdf)

|| 📌 Important: If you use our Commercial Invoice template, you must also attach the original invoice for the goods.

This article provides an overview of the basic information that should be included in the invoice documentation. **Please note that Shiplink does not act as a customs representative.** For specific questions regarding import or export, we recommend contacting the Customs Authority, seeking expert advice, or reaching out to another relevant organization.

For both export and import, it is the **exporter’s responsibility** to provide correct documentation in the form of a Commercial Invoice or a Proforma Invoice. Supporting documents must comply with the laws and regulations of the destination country and must be completed in English.

**How to handle the invoice documentation:**
* Attach the Commercial Invoice or Proforma Invoice in step 2 of the booking process (address details).
* Print four (4) physical copies, place them in an envelope, and clearly mark the envelope with your shipment number. Hand the envelope to the driver at pickup.
* If you use your own Proforma Invoice (not our template), it must include the wording:* “No charge, Value for customs purposes only”*.

### Fill in the following information in the invoice template
|| ⚠️ Note: All fields in the template must be completed with the requested information, except for those explicitly marked as optional.

1. __Consignor / Sender details__
* **Company**
* **Address, postcode, city, location/country**
* **Sender name, telephone number, email address**
---
2. __Invoice details __
* **Invoice number** - Optional
* **Shipping date**
* **Shipping number**
* **Currency /Currency code**
* **Reason for export**
* **Sender VAT-number**
* **Reciever VAT-number**
* **Terms of sale - Incoterms** [Read more](https://www.tnt.com/express/sv_se/site/how-to/understand-incoterms.html) och [här](https://www.verksamt.se/utveckla/importera-eller-exportera/transport-och-logistik)
---
3. **Consignee / Receiver details
* **Company / Person**
* **Address, postcode, city, location/country**
* **Reciever name, telephone number, email address**
---
4. __Delivery details__ ${color}[#ff6d1f](- )${color}[#ff6d1f](**State if delivery address differs from consignee address**)
* **Company**
* **Address, postcode, city, location/country**
* **Reciever name, telephonenumber, email adress**
---
5. __Goods information__
* **Description of goods** / Detailed description of the goods, for each item
* **Quantity** / Enter quantity and unit, for each item. E.g. meters, liters or pieces.
* **Unit weight (kg)** / Enter the weight of a copy of the item
* **Unit value** / Enter value for one copy of the item
* **HS code** / Enter HS code
* **Location of origin** / Enter country of origin of each article
* **Total weight (kg)** / Enter the total weight per row, e.g. if you have entered 5 items, you must enter the total weight for all 5.
* **Total value** / Enter the total value per row
---
6. __Shipment information__
* **Number of packages in shipment** / Enter the number of packages in the shipment
* **Total shipment values** / Enter the total value of all lines in the goods description.
* **Discount **/ Enter discount you have given to the buyer
* **Subtotal** / Enter the total value, minus any discount
* **Shipping cost** / Enter shipping cost
* **Insurance cost** / Enter insurance cost
* **Other cost** / Enter any other costs
* **Total declared value** / Enter the total value of the above items
---
7. __Signature and date__
* **Name and signature** / Enter signature and name clarification, first and last name
* **Company and job title** / Enter company name and job title for the contact person
* **Date** / Enter the current date
---
8. __Additional information__
* E.g. **EORI number,** [Read more here](https://www.tullverket.se/eng/business/eorieconomicoperatorregistrationandidentification.4.7df61c5915510cfe9e7602a.html) and [here](https://www.tullverket.se/eng/business/eorieconomicoperatorregistrationandidentification/applicationforeorinumber.4.7df61c5915510cfe9e76040.html)

|| 📌 If you have specific import or export questions, we recommend that you hire experts or contact the Swedish Customs or another organization to get the help you need.
*This article contains basic information about customs invoices for guidance. We reserve the right to amend any clerical errors.*